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Building Vendor Relationships in Vietnam: Do’s and Don’ts

Strong supplier relationships are crucial for successful sourcing in Vietnam. A trusted partnership ensures better terms, flexibility on MOQs, and prioritization of your orders. Without it, you risk delays, miscommunication, and lower-quality production.


Regular Factory Visits To Nuture Relationships
Regular Factory Visits To Nuture Relationships

The Do’s

  • Invest in Relationships: Meet suppliers, visit factories, and build trust. Personal connections matter in Vietnam.

  • Share Annual Plans: Even for small orders, outline your long-term potential to keep suppliers motivated.

  • Ask for Itemized Quotes: Clear pricing on materials, labor, and shipping prevents surprises.

  • Clarify Payment Terms: The standard is 30% deposit and 70% before shipment, but flexibility builds goodwill.

  • Acknowledge Flexibility: Show gratitude when suppliers bend MOQ rules or accommodate your needs.



The Don’ts

  • Don’t Over-Negotiate: Driving prices too low can harm relationships and quality. Aim for fairness.

  • Don’t Assume Free Samples: Confirm sample costs upfront to avoid hidden charges later.

  • Don’t Ignore Hidden Costs: Watch for added fees in quotes for packaging, shipping, or handling.

  • Don’t Skip Oversight: Regular factory visits ensure accountability and consistent quality.



How Link To Vietnam Helps

At Link To Vietnam, we:

  • Build supplier trust and manage communication.

  • Ensure detailed and transparent quotes.

  • Oversee production and maintain consistent quality.


With us, you’ll avoid common pitfalls and secure strong vendor relationships.



Link To Vietnam

Your Reliable Sourcing PartnerIf you are planning to import—or already importing—from Vietnam, we can help.

We’re your eyes and boots on the ground, ensuring your interests are protected and your expectations are met.

From factory-ready designs to fully customized solutions, we support you in delivering quality products tailored to your needs.

We offer peace of mind from sourcing to delivery.


Contact us today to streamline your sourcing process.


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LTV SOURCING SERVICES PTE. LTD.

160 ROBINSON ROAD #14-04 SINGAPORE

 

Vietnam Office:

Precia  - Nguyen Thi Dinh, An Phu, Thu Duc, Thanh pho Ho Chi Minh 700000

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+84345426133

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